How to deposit customer payments (Undeposited Funds) in AcboBooks

In this lesson you will

Understand why payments wait in Undeposited Funds
Group several payments into one deposit
Take off a card processor's fee
Print a deposit slip

Before you start

Make Deposit with two payments and a sales receipt ticked, totalling $4,267.60

Why Undeposited Funds

Step 1: One deposit, one bank line

If you take three checks to the bank together, the bank shows one deposit. Receive Payment and Sales Receipts put money in Undeposited Funds by default, and Make Deposit moves the ones you took to the bank in one go. That makes reconciling the bank account much easier.

Tip: The default is a setting: Company → Company Settings, Use Undeposited Funds as the default “Deposit to” account on Receive Payment and Sales Receipts. Untick it if every payment goes to the bank on its own.

Make the deposit

Step 2: Tick what is going to the bank

Choose Banking → Make Deposit. Pick the bank account in Deposit to and the date. Under Payments to Deposit, tick the payments and receipts on this deposit slip; Select all ticks them all. The selected total shows underneath.

Deposit to: the bank account.
Payments to Deposit: everything waiting in Undeposited Funds.
Less merchant fee: a card processor's fee taken out before the money arrives.
Save Deposit.

Make Deposit with callouts on Deposit to, Payments to Deposit, the merchant fee line and Save Deposit

Tip: Use Other deposit lines for money that isn't a customer payment, such as interest or cash the owner puts in.

Step 3: Save and print the slip

Click Save Deposit. AcboBooks confirms the amount and offers Print deposit slip, a PDF listing every item on the deposit.

Print deposit slip.

Deposit recorded for $4,267.60 with the Print deposit slip button

Recap

Explain what Undeposited Funds is for.
Group payments and receipts into one bank deposit.
Record a merchant fee so the deposit matches the statement.
Print a deposit slip.

Saved in this browser only. No account needed.

Questions

A payment I recorded doesn't show on Make Deposit.

It was probably saved straight to a bank account. Only payments saved to Undeposited Funds appear under Payments to Deposit.

My card processor paid out less than the sales.

Tick the payments, then enter the fee on the Less merchant fee line with the fee expense account. The deposit then shows the net amount that reached the bank.

Where can I see past deposits?

Reports → Deposit Detail lists each deposit and what was in it.

Screenshots from AcboBooks 0.2.2 with the built-in sample company. Updated October 25, 2026. Your screens may differ slightly with another version or window size.

Deposit customer payments