Small hotels, inns and B&Bs
Accounting software for small hotels, inns, motels and B&Bs
Hold booking deposits as a liability until the stay, charge room revenue with lodging tax and sales tax tracked per agency, and see how each season, and each part of the business, performs.
For B&Bs, inns, motels and small independent hotels in the US and Canada, $399.99 once.
No card, no account. Windows 10 and 11. United States and Canada.
What it means
In practice
Deposits until the stay
A booking deposit is held as a customer deposit, not counted as revenue. At checkout, apply it to the guest's bill and collect the rest.
Lodging taxes kept apart
Set up the occupancy or lodging tax as its own rate with its own agency, or combine rates in a tax group. The liability report gives each agency's figures for its return.
Rooms, food and events apart
Make rooms, breakfast or the restaurant, and events each a class. The P&L by class and by month shows which earns what across the seasons.
Rooms, food and events by month.
Ten rooms, a breakfast kitchen and a busy summer
Bookings come in through your reservation system; AcboBooks keeps the books behind them. Deposits are held, stays are billed, and card settlements match the bank.
In the quiet months, the P&L by month shows the true cost of staying open, and the budget for next season starts from real figures.
What is in the licence
The whole job, in one price
Guests
Taxes
Running the place
Staff
The guest's bill, less the deposit.
What it does not do
· Not a reservation or property-management system: no booking calendar, room status or channel manager.
· Windows 10 and 11 for now (a Mac version is coming soon); no phone app.
· It imports your bank's statement file rather than connecting live to the bank.
Questions people ask
Before you download
Does it replace my booking system?
No. Keep your reservation software for bookings and enter the deposits, stays and payments in AcboBooks.
Can it handle lodging or occupancy tax?
Yes. Set it up as a tax rate with its own agency, alone or in a group with sales tax, and the liability report splits what you owe each agency.
How should booking deposits be recorded?
As customer deposits, a liability, until the guest stays. Applying the deposit to the guest's bill moves it into revenue.
Coming from something else?
How it compares to what you use now
Get started
Books for a house full of guests.
Take a booking deposit in the trial and apply it at checkout.
No card. No account. Nothing to cancel.