Daycare and childcare centres
Daycare accounting software: tuition, subsidies and sibling discounts
Bill each family's weekly or monthly fees with sibling discounts and government subsidy credits, bill the subsidy agency for its share, and run payroll for your educators.
For daycares, preschools and home childcare businesses in the US and Canada, $399.99 once.
No card, no account. Windows 10 and 11. United States and Canada.
What it means
In practice
Fees with subsidies shown
The Tuition (Childcare) screen builds the family's invoice: base fee, sibling discount, and the subsidy credit on its own line, so parents see exactly what they owe.
The agency billed too
Set up the subsidy agency as a customer and invoice it for the subsidy share, so what the government owes you sits on the A/R aging until it pays.
Weekly or monthly, automatic
Memorise a family's regular invoice and set it to repeat weekly or monthly. It is created on schedule, ready to adjust for a holiday week.
Fee, sibling discount and subsidy, line by line.
Fees in, subsidies chased, staff paid on Friday
Each family's invoice shows the fee, the sibling discount and the subsidy. Payments come in by cheque, transfer or card link, and the aging shows who is behind.
The agency's share is invoiced too, so a late subsidy payment never hides inside the family balances.
What is in the licence
The whole job, in one price
Family billing
Getting paid
Staff
Running the centre
Payroll for your educators.
What it does not do
· No attendance, sign-in or ratio tracking, and no parent app.
· No year-end childcare receipts for parents; statements show what each family paid.
· Windows 10 and 11 for now (a Mac version is coming soon); no phone app.
· It imports your bank's statement file rather than connecting live to the bank.
Questions people ask
Before you download
How are government subsidies handled?
The subsidy appears as a credit on the family's invoice. Invoice the agency separately for the same amount, so you can track what it owes until it pays.
Can invoices repeat every week?
Yes. Memorise a family's invoice and schedule it weekly or monthly.
Can parents get a record of what they paid for tax purposes?
A customer statement shows a family's invoices and payments for the period. There is no dedicated childcare receipt form.
Coming from something else?
How it compares to what you use now
Get started
Childcare billing without the spreadsheet.
Bill a family with a subsidy in the trial.
No card. No account. Nothing to cancel.