Auto repair shops
Accounting software for auto repair shops: parts, labour and sublet work
Put parts, labour and shop supplies on one repair invoice, keep each vehicle's history under its owner, pass sublet work through at cost plus markup, and keep the parts room in stock at average cost.
For independent repair shops, tire and brake shops and fleet mechanics in the US and Canada, $399.99 once.
No card, no account. Windows 10 and 11. United States and Canada.
What it means
In practice
Parts and labour, taxed right
Parts are inventory items; labour is a service item at your shop rate; shop supplies are an Other Charge item. Each has its own tax setting, so they follow your state or province's rules.
Every vehicle on file
Each vehicle is a job under its owner, so every repair for that car is listed together. Add invoice custom fields for VIN, plate and odometer and fill them on each job.
Sublet work passed on
The machine shop, glass company or tow bill is entered against the vehicle as a billable cost, then pulled onto the customer's invoice with your markup.
Parts, labour and shop supplies on one invoice.
See where the shop's money comes from
Sales by item shows what parts and labour bring in each month, and Stock Status flags parts at or below their reorder point.
Fleet customers get invoices with terms, monthly statements and finance charges if they pay late, all from the same file.
What is in the licence
The whole job, in one price
Repair orders
Parts
Outside work and payments
Shop
Money in, money out and parts to reorder.
What it does not do
· No VIN decoding, parts catalogue lookup, labour-time guides or digital inspections.
· Not a shop management or point-of-sale system: no appointment book or bay schedule.
· Windows 10 and 11 for now (a Mac version is coming soon); no phone app.
· It imports your bank's statement file rather than connecting live to the bank.
Questions people ask
Before you download
Can I keep a history for each vehicle?
Yes. Make each vehicle a job under its owner. Its invoices are listed together, and Job Profitability shows income and costs per vehicle.
How do I charge shop supplies?
Create an Other Charge item for shop supplies and add it to each repair invoice at your set amount.
Is labour taxable?
In some states and provinces it is, in others it is not. Each item has its own tax setting, so set parts and labour the way your local rules require.
Can fleet customers pay on account?
Yes. Invoice with payment terms, send monthly statements, and the ageing report shows who is overdue.
Coming from something else?
How it compares to what you use now
Get started
Every part and every hour on the invoice.
Set up your labour rate and a few parts in the trial and write a repair invoice.
No card. No account. Nothing to cancel.