Architects and engineers
Accounting software for architects and engineers: phased fees and reimbursables
Bill your fee by phase from the proposal: schematic design, design development, construction documents, construction administration. Reimbursable expenses go on the invoice, sub-consultants are paid as vendors, and every project shows its fees against its costs.
For small architecture, engineering, landscape architecture and interior design firms in the US and Canada, $399.99 once.
No card, no account. Windows 10 and 11. United States and Canada.
What it means
In practice
Fees billed by phase
Enter the fee proposal as an estimate with a line per phase. Each month, invoice the percentage complete on each line, and AcboBooks tracks what is left to bill.
Reimbursables passed through
Printing, travel, permit fees and couriers marked billable on the bill attach to the project and come onto the next invoice.
Sub-consultants as vendors
Structural, MEP and other consultants are vendors on the project. Their bills carry the job, and 1099-NEC or T4A slips come out at year-end.
Fees billed by phase from the proposal.
See which projects ran over before you write the next proposal
Job Profitability shows each project's fees billed against consultants and reimbursables. The time report by project shows the hours your team put in.
When you price the next similar project, last year's figures are one report away.
What is in the licence
The whole job, in one price
Projects
Fees
Costs
The firm
Profit by project, by office, by period.
What it does not do
· Hours are tracked but not costed into Job Profitability; no utilisation, multiplier or earned-value reports.
· No AIA billing forms.
· Windows 10 and 11 for now (a Mac version is coming soon); no phone app.
· It imports your bank's statement file rather than connecting live to the bank.
Questions people ask
Before you download
Can I bill a percentage of each phase?
Yes. Create the estimate with a line per phase, then invoice a percentage or an amount of each line. The remaining balance per line is tracked.
How are reimbursable expenses handled?
Mark the line billable on the bill, check or card charge and attach the project. It comes onto the invoice at cost; add a markup as its own line if your contract allows one.
Can I track hours on a fixed-fee project?
Yes. Log them against the project as non-billable, and the time report shows how many hours the fee actually covered.
Coming from something else?
How it compares to what you use now
Get started
Every phase billed, every reimbursable recovered.
Enter a fee proposal as an estimate in the trial and bill the first phase.
No card. No account. Nothing to cancel.