Free template · Excel · Invoices by trade
Free snow removal invoice template
A snow removal invoice that lists each storm: the date, the snowfall, what you did (plow, shovel, salt), and the price per visit or the seasonal instalment.
Snow removal invoice template
Excel workbook (.xlsx) · 22 KB · 4 sheets
| Item | Description | Qty | Rate | Amount | Tax? |
|---|---|---|---|---|---|
| Plow | Jan 4, 12 cm, lot plowed (push) | 1 | 185.00 | 185.00 | Y |
| Plow | Jan 11, 20 cm, lot plowed twice (push) | 2 | 185.00 | 370.00 | Y |
| Plow | Jan 23, 8 cm, lot plowed (push) | 1 | 185.00 | 185.00 | Y |
| Salt | Lot salted after each push (application) | 4 | 95.00 | 380.00 | Y |
| Walkways | Shovel and ice-melt storefront walkways (visit) | 4 | 60.00 | 240.00 | Y |
| Subtotal | 1,360.00 | ||||
| HST (Newfoundland and Labrador) | 204.00 | 15% | |||
| TOTAL | 1,564.00 |
Why a snow removal invoice needs its own layout
Snow removal is billed by the event, and customers remember storms differently than you do. An invoice that lists each visit with its date, the snowfall and the service makes the bill easy to accept, and it's your record if a slip-and-fall claim comes up later.
This template has a line for each push, salting and walkway clearing, or a seasonal instalment. The example is January for a small commercial lot in Newfoundland and Labrador.
What to include on a snow removal invoice, and why
- Date and snowfall for each visit. Customers can check it against the weather, and it's evidence of service if there's a claim.
- The trigger depth. Per-push contracts start at a set depth. Saying it on the invoice explains why a light dusting isn't on the bill (or is).
- Salt applications. Salting is separate work with its own cost. Count the applications.
- Where visit times are kept. If you keep a log of arrival and departure times, say so. Commercial clients and insurers ask.
How to price it
Per push or per visit
You earn more in a snowy winter, and the customer pays for what they got.
Seasonal contract
A fixed price for the season, paid in instalments. The customer knows the cost; you carry the weather risk. Many contracts cap the number of visits or add a charge for extreme storms.
Salting and extras
Priced per application or per visit, on top of plowing.
Typical payment terms
- Per-push customers billed monthly, due in 15 to 30 days
- Seasonal contracts in monthly instalments from November to March
- Deposit or first instalment before the first snowfall
- Commercial clients on Net 30
Whatever terms you use, put them on the invoice itself. A due date printed on the page is easier to enforce than one mentioned on the phone. See how to collect overdue invoices for what to do when a customer is late.
Sales tax, GST/HST and PST on snow removal work
United States
Snow plowing is taxed in some states and not in others, sometimes depending on whether the property is residential or commercial. Salt or ice melt you sell may be taxable as goods.
Check your state's rules for snow removal and building maintenance services.
Canada
Snow removal is a taxable service for GST/HST once you're registered.
Seasonal contracts billed in instalments are taxed on each instalment when it's billed or paid.
Check a rate with the US sales tax calculator or the GST/HST calculator, then set it beside the tax lines in the template. Both tax lines can be renamed, so one invoice works for sales tax, HST, or GST plus PST or QST.
The example, filled in
The Invoice sheet opens filled in with the example in the preview: a Newfoundland and Labrador contractor billing a commercial lot for January, invoice SR-0131 for an example customer. The lines come to a subtotal of $1,360.00 and a total of $1,564.00. Payment terms are 30 days. The figures are made up to show the layout; they are not market rates.
In Newfoundland and Labrador, a registered snow removal business charges 15% HST on plowing, salting and shovelling.
The notes box reads: “January service. Visit times are in our log and available on request. Payment due in 30 days.”
Lines on the price list sheet
The Price list sheet starts with the lines snow removal businesses usually charge for. Add your rates once and copy them onto each invoice.
| Line | Unit | Note |
|---|---|---|
| Plow, per push | per push | By lot size, above the trigger depth. |
| Plow, per visit | per visit | Driveways, by size. |
| Seasonal contract | per month or instalment | Unlimited or capped visits. |
| Salt or sand | per application or per tonne | Lot or driveway. |
| Walkway shovelling | per visit | Plus ice melt. |
| Snow hauling | per hour or per load | When banks run out of room. |
| Loader or equipment time | per hour | Big storms, stacking. |
What's in the file
| Sheet | What it holds |
|---|---|
| Invoice | The printable snow removal invoice, filled in with the example on this page: your details, bill-to, site, 15 lines, two tax lines, deposit received and balance due. Fits one letter page. |
| Price list | The lines snow removal businesses usually charge for, with the unit for each. Enter your own rates once and copy them onto each invoice. |
| Invoice log | One row per invoice: payments as they arrive, balance, status (Open, Overdue, Paid) and days overdue. |
| Instructions | How to fill it in, plus the notes on this page about what to include. |
Pale yellow cells are for your entries; white cells calculate. Nothing is locked, so you can rename lines or change the layout. The Instructions sheet repeats the steps and the notes on this page.
Download the snow removal invoice template (.xlsx)
Or send it from AcboBooks
Need one invoice today? The free invoice generator makes a PDF in your browser. Sending them every week? AcboBooks keeps your snow removal price list, turns estimates into invoices, tracks what each customer owes and adds up the tax you collected. It's Windows desktop software, bought once; try it free for 15 days.
Sources
Checked October 25, 2026. Tax rules change and differ by state and province; confirm with the tax agency or your accountant.
- Canada Revenue Agency: input tax credits (information an invoice needs)
- CRA RC4022, General Information for GST/HST Registrants
- CRA: GST/HST rates by province
- IRS Publication 583, Starting a Business and Keeping Records
- Federation of Tax Administrators: links to every state tax agency
Questions
Should I bill per push or a seasonal contract?
Both are common. Per push suits customers who want to pay for what they use; seasonal suits those who want a fixed cost. Many businesses offer both.
How do I bill a seasonal contract?
Split the season's price into monthly instalments and bill one each month, with the contract and the month on the invoice.
Do I need to record visit times?
It's strongly advised for commercial sites. Times and conditions help defend slip-and-fall claims. Keep them in a log and refer to it on the invoice.
How do I charge for a huge storm?
Per push, bill each push. On a seasonal contract, use the storm clause in your contract, if you have one, as its own line.
Related
- Lawn care invoice template
- How to collect overdue invoices
- Aging report (glossary)
- Customer deposit (glossary)
- Accounting software for snow removal
- General invoice template
- All invoice and estimate templates by trade
General information, not tax, legal or accounting advice. Check with your accountant or the tax agency before relying on a template for tax.
AcboBooks
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