Free template · Excel · Invoices by trade
Free electrician invoice template
An electrical invoice with room for the permit, the inspection and every device you installed, so the customer, the inspector and your books all see the same job.
Electrician invoice template
Excel workbook (.xlsx) · 22 KB · 4 sheets
| Item | Description | Qty | Rate | Amount | Tax? |
|---|---|---|---|---|---|
| Labour | Journeyperson, panel swap and circuit transfer (hours) | 8 | 105.00 | 840.00 | Y |
| Labour | Apprentice (hours) | 8 | 60.00 | 480.00 | Y |
| Materials | 200 A panel, main breaker and 20 breakers | 1 | 980.00 | 980.00 | Y |
| Materials | Service entrance cable and fittings (ft) | 25 | 14.00 | 350.00 | Y |
| Materials | Grounding rods and clamps | 1 | 85.00 | 85.00 | Y |
| Permit | Electrical permit and inspection fee | 1 | 180.00 | 180.00 | Y |
| Subtotal | 2,915.00 | ||||
| GST | 145.75 | 5% | |||
| PST (Saskatchewan) | 174.90 | 6% | |||
| TOTAL | 3,235.65 | ||||
| Deposit received | 800.00 | ||||
| BALANCE DUE | 2,435.65 |
Why an electrical invoice needs its own layout
Electrical work comes with paperwork that other trades don't have: permits, inspections, sometimes the utility. The invoice should show those steps, because they are part of what the customer paid for and the reason the job took more than one visit.
This template splits the job into labour, materials and the permit and inspection, and has a field for the permit number. The example is a 100 A to 200 A panel upgrade in Saskatchewan, where PST applies to the whole charge.
What to include on an electrical invoice, and why
- The permit number. It ties the invoice to the inspected work. Insurers and buyers of the house may ask for it years later.
- Licensed and apprentice hours separately. Two rates on two lines is honest and easy to check, and it's how most electricians price a crew.
- Major materials by name and rating. A 200 A panel and its breakers are worth naming; a bag of wire nuts isn't.
- Any time the power was off. A short note on when the power was off and restored answers questions before they're asked.
- Your licence or contractor number. Many provinces and states expect electrical contractors to show it on contracts and invoices.
How to price it
Hourly for service and troubleshooting
Fault-finding can take ten minutes or three hours, so bill it by the hour with a minimum. Explain that on the invoice, with the hours.
Per device for new work
Pot lights, outlets and switches are often priced per device. One line per device type with a quantity keeps the invoice short.
Flat price for defined jobs
A panel upgrade or an EV charger install is usually quoted as a flat price from an estimate. Invoice the agreed price and list what was included.
Typical payment terms
- Deposit on large materials (panels, fixtures) before ordering
- Balance on completion or within 30 days of passing inspection
- Net 30 for builders and general contractors, with progress billing on new construction
- Change orders priced in writing before the extra work is done
Whatever terms you use, put them on the invoice itself. A due date printed on the page is easier to enforce than one mentioned on the phone. See how to collect overdue invoices for what to do when a customer is late.
Sales tax, GST/HST and PST on electrical work
United States
Electrical work on a building is treated as an improvement to real property in many states, where the electrician pays tax on materials when buying them. Other states tax the materials, or the whole job, on the invoice.
Service and repair labour is taxable in some states and not in others. Check your state's rules and mark each line Y or N.
Canada
GST/HST applies to labour and materials alike once you're registered. Show your registration number on the invoice.
In Saskatchewan, PST applies to repairs and renovations of buildings, on the total including labour. In British Columbia, PST generally doesn't apply to work on a building; you pay PST on the materials.
Check a rate with the US sales tax calculator or the GST/HST calculator, then set it beside the tax lines in the template. Both tax lines can be renamed, so one invoice works for sales tax, HST, or GST plus PST or QST.
The example, filled in
The Invoice sheet opens filled in with the example in the preview: a Saskatchewan electrician upgrading a panel, invoice E-1187 for an example customer. The lines come to a subtotal of $2,915.00 and a total of $3,235.65, with a deposit already received of $800.00 and a balance due of $2,435.65. Payment terms are 30 days. The figures are made up to show the layout; they are not market rates.
In Saskatchewan, a registered electrician charges 5% GST, and PST at 6% applies to repairs and renovations of buildings on the total charge, labour included.
The notes box reads: “Balance due within 30 days. Power was off from 9:00 to 3:30 on the day of the swap. Permit and inspection passed; copy attached.”
Lines on the price list sheet
The Price list sheet starts with the lines electrical businesses usually charge for. Add your rates once and copy them onto each invoice.
| Line | Unit | Note |
|---|---|---|
| Service call | per visit | Trip and first half hour, if you charge one. |
| Journeyperson labour | per hour | Your licensed rate. |
| Apprentice labour | per hour | Bill the apprentice at their own, lower rate. |
| Device install | each | Flat price per outlet, switch, fixture or smoke alarm. |
| Wire and cable | per foot or metre | By gauge and type. |
| Panel or breakers | each | List the panel and major breakers separately. |
| Permit and inspection | at cost | The authority's fee, passed through. |
| Utility disconnect and reconnect | flat | If you coordinate it with the utility. |
| EV charger install | flat | A flat price with a stated maximum run length. |
What's in the file
| Sheet | What it holds |
|---|---|
| Invoice | The printable electrical invoice, filled in with the example on this page: your details, bill-to, job site, 15 lines, two tax lines, deposit received and balance due. Fits one letter page. |
| Price list | The lines electrical businesses usually charge for, with the unit for each. Enter your own rates once and copy them onto each invoice. |
| Invoice log | One row per invoice: payments as they arrive, balance, status (Open, Overdue, Paid) and days overdue. |
| Instructions | How to fill it in, plus the notes on this page about what to include. |
Pale yellow cells are for your entries; white cells calculate. Nothing is locked, so you can rename lines or change the layout. The Instructions sheet repeats the steps and the notes on this page.
Download the electrician invoice template (.xlsx)
Or send it from AcboBooks
Need one invoice today? The free invoice generator makes a PDF in your browser. Sending them every week? AcboBooks keeps your electrical price list, turns estimates into invoices, tracks what each customer owes and adds up the tax you collected. It's Windows desktop software, bought once; try it free for 15 days.
Sources
Checked October 25, 2026. Tax rules change and differ by state and province; confirm with the tax agency or your accountant.
- Canada Revenue Agency: input tax credits (information an invoice needs)
- CRA RC4022, General Information for GST/HST Registrants
- CRA: GST/HST rates by province
- IRS Publication 583, Starting a Business and Keeping Records
- Federation of Tax Administrators: links to every state tax agency
- Government of Saskatchewan: provincial sales tax
- Government of British Columbia: provincial sales tax (PST)
Questions
Do I charge for the permit on the invoice?
Yes, as a pass-through line at cost or with a small handling fee, whichever you told the customer. Show the permit number so they can check it.
Should I bill apprentice time?
Yes. Put apprentice hours on their own line at their own rate. Customers accept it more easily when they can see the lower rate.
How do I invoice a job that failed inspection?
Invoice the agreed work as normal. If the correction was your mistake, the re-inspection and fix are on you; if it was a change the customer asked for, add it as a priced change order.
What payment terms do electricians use?
Homeowners usually pay on completion. Builders and general contractors often pay Net 30, sometimes with a holdback until the whole project is done.
Related
- Electrical estimate template
- Retainage (glossary)
- PST, QST and RST guide
- How to collect overdue invoices
- Accounting software for electricians
- General invoice template
- All invoice and estimate templates by trade
General information, not tax, legal or accounting advice. Check with your accountant or the tax agency before relying on a template for tax.
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