Free template · Excel · Invoices by trade
Free pest control invoice template
A pest control invoice that records what was treated, with what, and where, alongside the initial treatment, the service plan and any follow-up visits.
Pest control invoice template
Excel workbook (.xlsx) · 22 KB · 4 sheets
| Item | Description | Qty | Rate | Amount | Tax? |
|---|---|---|---|---|---|
| Inspection | Whole-home inspection and report | 1 | 0.00 | 0.00 | Y |
| Initial treatment | Ants and spiders: interior and exterior perimeter | 1 | 189.00 | 189.00 | Y |
| Bait stations | Exterior bait stations installed | 4 | 22.00 | 88.00 | Y |
| Quarterly plan | First quarter of 4, exterior service and re-treat if needed | 1 | 115.00 | 115.00 | Y |
| Subtotal | 392.00 | ||||
| Sales tax (example rate) | 23.52 | 6% | |||
| TOTAL | 415.52 |
Why a pest control invoice needs its own layout
Pest control invoices do double duty. They bill the visit, and they record what you applied, where and why, which customers, landlords and sometimes regulators want to see. Many jobs also start a recurring plan, so the first invoice sets the pattern.
This template has lines for the initial treatment, plan visits, inspections and products, and an area for the pest and the areas treated. The example is a first visit that starts a quarterly plan for a US homeowner, set in a state that taxes the service.
What to include on a pest control invoice, and why
- The target pest and areas treated. The customer knows what was done, and the next technician does too.
- Products applied. Customers with children or pets ask. Some states and provinces require a record of what was applied.
- Plan terms. If re-treatments between visits are free, say so on the invoice. It's a reason to stay on the plan.
- The next visit date. Books the next service and reminds the customer they're on a plan.
How to price it
Initial treatment plus plan
A higher first visit to knock the problem down, then a lower recurring fee to keep it away.
One-time treatment
For a single problem, with an optional follow-up visit.
Commercial monthly
A set monthly fee with a service log, which restaurants and food businesses need for inspections.
Typical payment terms
- Due on completion for one-time treatments
- Plans billed per visit or monthly by card
- Commercial accounts Net 30
- Termite warranties renewed yearly
Whatever terms you use, put them on the invoice itself. A due date printed on the page is easier to enforce than one mentioned on the phone. See how to collect overdue invoices for what to do when a customer is late.
Sales tax, GST/HST and PST on pest control work
United States
A number of states tax pest control as a service, sometimes only for commercial property; many don't. Products sold separately may be taxable as goods.
Check your state's rules for both residential and commercial work.
Canada
Pest control is a taxable service for GST/HST once you're registered.
In provinces with PST, check whether the service or the products you supply are taxable.
Check a rate with the US sales tax calculator or the GST/HST calculator, then set it beside the tax lines in the template. Both tax lines can be renamed, so one invoice works for sales tax, HST, or GST plus PST or QST.
The example, filled in
The Invoice sheet opens filled in with the example in the preview: a US pest control company starting a quarterly plan, invoice PC-7720 for an example customer. The lines come to a subtotal of $392.00 and a total of $415.52. Payment terms are 15 days. The figures are made up to show the layout; they are not market rates.
This example uses a made-up 6% rate for a state that taxes pest control. Many states don't; check yours.
The notes box reads: “Inspection included at no charge with the treatment. Re-treatment between visits is free under the plan. Product labels and safety sheets available on request.”
Lines on the price list sheet
The Price list sheet starts with the lines pest control businesses usually charge for. Add your rates once and copy them onto each invoice.
| Line | Unit | Note |
|---|---|---|
| Inspection | flat | Often free with a treatment. |
| Initial treatment | flat | By pest and home size. |
| Service plan visit | per visit or per month | Quarterly or monthly. |
| Re-treatment | flat | Free under a plan, or charged. |
| Bait stations or traps | each | Installed and monitored. |
| Termite treatment | per linear ft or flat | Often with a warranty. |
| Wildlife exclusion | flat or hourly | Sealing entry points. |
| Commercial account | per month | Restaurants, warehouses. |
What's in the file
| Sheet | What it holds |
|---|---|
| Invoice | The printable pest control invoice, filled in with the example on this page: your details, bill-to, service, 15 lines, two tax lines, deposit received and balance due. Fits one letter page. |
| Price list | The lines pest control businesses usually charge for, with the unit for each. Enter your own rates once and copy them onto each invoice. |
| Invoice log | One row per invoice: payments as they arrive, balance, status (Open, Overdue, Paid) and days overdue. |
| Instructions | How to fill it in, plus the notes on this page about what to include. |
Pale yellow cells are for your entries; white cells calculate. Nothing is locked, so you can rename lines or change the layout. The Instructions sheet repeats the steps and the notes on this page.
Download the pest control invoice template (.xlsx)
Or send it from AcboBooks
Need one invoice today? The free invoice generator makes a PDF in your browser. Sending them every week? AcboBooks keeps your pest control price list, turns estimates into invoices, tracks what each customer owes and adds up the tax you collected. It's Windows desktop software, bought once; try it free for 15 days.
Sources
Checked October 25, 2026. Tax rules change and differ by state and province; confirm with the tax agency or your accountant.
- Canada Revenue Agency: input tax credits (information an invoice needs)
- CRA RC4022, General Information for GST/HST Registrants
- CRA: GST/HST rates by province
- IRS Publication 583, Starting a Business and Keeping Records
- Federation of Tax Administrators: links to every state tax agency
Questions
Should I list the products I used?
Yes. Customers ask, and many jurisdictions expect applicators to keep records. The invoice is a convenient place to note them.
How do I bill a quarterly plan?
One line per quarterly visit, or a monthly charge. Set up a repeat invoice so you don't have to remember.
Should I charge for re-treatments?
Under a plan, many companies don't, as a selling point. Outside a plan, charge a set re-treatment fee.
How do I show a free inspection?
As a line at zero. It shows the value the customer received.
Related
- How to set up sales tax
- How to collect overdue invoices
- Receipt template
- Aging report (glossary)
- Accounting software for pest control
- General invoice template
- All invoice and estimate templates by trade
General information, not tax, legal or accounting advice. Check with your accountant or the tax agency before relying on a template for tax.
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